Accountability

Resolution 3181 | Audit Response and Action Plan

Port of Seattle Delivers on Promised Reforms - 45 of 51 recommendations will be complete by August 31

CEO Tay Yoshitani's Letter to Port Commission President John Creighton, July 1, 2008(71 KB, PDF)

Port Commission President John Creighton's letter to Washington State Auditor Brian Sonntag, July 1, 2008(306 KB, PDF)

Port of Seattle Annual Report to the State Auditor's Office (SAO), July 1, 2008 (854 KB, PDF)

SAO Annual Report Summary Table, July 1, 2008, (697 KB, PDF)

Supporting documents for this report are not posted online because of the volume of material (about 3,300 pages). They are available on CD on request. Please contact Asia Linton, (206) 728-3392.

Resolution 3181 - Delegation of Authority

The Seattle Port Commission is reviewing the delegation of authority to the Port CEO, as encompassed in Resolution 3181, with the intent of strengthening Commission oversight of Port operations. Proposed changes will be in two important areas:

The project authorization process to strengthen internal controls and increase public visibility and Commission oversight of major construction projects, and
The formal written Delegation of Authority to the CEO by the Port Commission, which lays out overall CEO authority and reporting requirements.

The Port is seeking public comment during the 30-day period from May 13th to June 11th. The public comment period has been extended to June 30th.

Port Opens Public Comment on Delegation of Authority (15 KB)
To comment, send an e-mail to commission@portseattle.org , or call (206) 728.3034.

Resolution 3605 Supercedes Resolution 3181 (110 KB)
Signed August 26, 2008
View press release here.

Proposed Changes in Resolution 3181 (113 KB)
Updated August 15, 2008

Proposed Changes in Resolution 3181 (113 KB)
Updated June 10, 2008

Overview of Resolution 3181 Revisions (435 KB)

3181 Draft Version for Public Meeting (100 KB)

Audit Response and Action Plan

In December 2007, the Washington State Auditor's Office released results of a performance audit on the Port of Seattle's capital program, identifying 51 recommendations. In response, the Port has defined numerous action steps and is committed to making improvements to its processes. Reports are published approximately every two weeks, corresponding to regular Commission meeting days. Please check back often to track our progress.

State Audit Report Responses and Action Plan (373 KB)

August 11, 2008
The 39-page document (373 KB) is printable on legal size paper using landscape format. Hard copies will be available at both Pier 69 and Airport Office Building reception areas.

Summary of Recent Activity under Action Plan

August 12, 2008

A draft resolution 3605, on the roles and responsibilities of the Port of Seattle Commission and administrative authority of the CEO, prepared by the Subcommittee, was presented August 5 to the full Commission for consideration.

The first reading of the resolution is slated for August 12th, with second reading on August 26th followed by adoption of the final resolution.

Recommendations 5 and 34, related to the enforcement of construction schedules, were completed when review and analyses of other agencies’ practices were finished and the recommendations implemented.

Improvements to Small Works Contracting, Recommendations 8, 9, 20, 21, 23 & 24, included completion of Recommendations 8, 9, and 24. Additional improvements and enhancements to the Small Works Roster have been identified for Recommendations 20, 21, & 23. The revised scope of work for these recommendations will be defined by August 31st.

Work on the Small Works Recommendations includes:

Improve tracking of expenditures vs. estimates
Strengthen “Cost Limitation” clauses
Track small works for repeated awards
Assure random rotation of small works
Improve open order bid evaluations

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